It occurred to me that so many books, TV shows and Google searches are out there about “getting organized”. Today I’d like to give you some tips on staying organized.
Most people have read a book or two about organizing – heck, some people have purchased 2 or 3 books on the subject. Getting organized can be overwhelming! So what if you get motivated, declutter, donate, toss and generally whip your place into shape… then 6 months later, you are right back to where you started? Sound familiar? It’s not that uncommon.
So, how do you prevent stuff like this from happening? Here’s some tips to help you get organized and stay that way:
- Be realistic: if you don’t want to color-code files, then good grief – DON’T. It’s not a law! Use whatever you feel you can keep up in the long run.
- Take little “bites”: If you’re on hold on the phone, pull out the junk drawer and sort through it. Sort through a small box of pictures while watching a familiar movie – set a goal to be done with the box by the time the movie ends. Smaller bite-sized projects can be a great way to start a large project, and avoid the “crash and burn” syndrome of overhauling your entire home in a weekend.
- Keep up your system: If you put in a new filing system, use it. If you assign homes for jackets or keys, be sure to use them. Try them out for 30 days before deciding to change it.
- Maintain: Don’t let your clutter pile up again. Make decisions, and stick to your plan. Remember to be consistent.
- Lean into the turn: It’s a fact of life that sometimes stuff happens. Babies are born, people get married, kids go off to school, people pass on and leave their stuff and grief for those that loved them, new jobs… and the list goes on. Sometimes life throws you a curve, just lean into it and come out the other side without throwing away all your hard work.
In the workplace, we all need a place to stay organized, especially depending on the type of business. A common reason many people are disorganized, is because they lack a proper workspace. Many assume it’s just due to laziness, but this isn’t always the case. Because of a cramped office space, it’s often difficult to organize all your papers and folders. Either you need to better utilize your office, or move into a new office where you have more space.
Whether you work from home as a contractor or freelancer, or are in the workplace, having office space for your business is important. After all, your employees definitely have a place to work, whether it’s their own private office, or a personal cubicle. On the other hand, it’s not just enough that you have your own office to work, but what are some ways you can improve on this? Are your making the best of your personal office? Are you still being distracted by things around you? Here are some ways you can improve.
#1. Clean Up Your Office
First and foremost, if your office is a mess, you need to clean it up. After all, how will you be able to work if all your papers are scattered around? Even more so, you’ll have trouble locating your papers and folders if things are disorganized. By organizing your files and folders, you’ll not only get a clearer picture of what needs to be accomplished, but you’re also setting a good example for your employees. Not to mention the business as a whole. As another way to organize and clean your office, use separate and unique folders for each type of document. Have you thought about color coding your folders? As an example, put all of your essential papers in a red folder (as if to signify their importance), while any miscellaneous documents could go in a green folder or any miscellaneous color of your choosing.
#2. Move to a New Office
As I mentioned earlier, another reason you might be disorganized, is due to a lack of office space. After all, you can’t lay out your files in the way you want to if there’s no room to do so. If this is the case, then consider moving to a new office, or expanding your current one. Obviously, it’ll give you the opportunity to work more efficiently, but it also gives you a chance to turn your office into more than just a place to work.
Have you considered buying accessories for your office, such as decorations? While this doesn’t necessarily serve a purpose in helping you complete your tasks, don’t forget that this is your own personal office. Why not lighten up the mood a bit? Many people have this mindset that an office should be a place devoid of any relaxation and enjoyment. However, it shouldn’t just be a place where you work on tasks, it should also be a place where you enjoy working on said tasks. Having more space in your office, allows you to design it the way you want.
#3. Find a Quiet Place to Work
This mainly applies to those who work from home. One of the keys to improving your office space, is to be free of distractions, and find a quiet place to work. First of all, do you have kids or pets? If not, this is a huge opportunity for you. If you do have children, on the other hand, finding a quiet space is absolutely essential. Either way, whatever space you plan to use, don’t be afraid to turn it into an office. Remember, this is where you’re going to be working a majority of the time. Regardless of whether its your family room or bedroom, clean up, organize everything, and get started!
Whether you work from home or are in a business, these are some tips for creating the perfect office space for your business.
For more information about ways to improve your office space in the workplace, which will lead to better success in your business, feel free to contact me today. Whether you’re looking for ways to improve your business security, or are looking to optimize your customer service with voice intelligence, I look forward to hearing from you, and assisting you in the best way possible.